Document downloads - Operating procedures
The following documents are available for download. Documents in PDF format can be read using Adobe Reader.
MS Word and Powerpoint documents can be read by using their respective applications or any alternatives.
Available downloads
Operating Procedures: A - Pupils
- A1 Correspondence Procedures
(DOCX size: 28.13 KB) - A1 (a) Procedures for advising of visits from MSPs and MPs
(DOCX size: 35.52 KB)
- A1 (b) Corporate Standards - Correspondence Stationery
(DOCX size: 37.53 KB)
- A1 (c) Visits/events organised by educational establishments
(DOCX size: 47.05 KB)
- A2 Admission to primary school
(DOCX size: 29.68 KB)
- A3 Entry to nursery schools and classes, day nurseries and other early years establishments
(DOCX size: 58.74 KB)
- A4 School Leaving Dates
(DOCX size: 27.52 KB)
- A5 Managing attendance and absence
(DOCX size: 488.3 KB)
- A7 Transfer of pupils from primary to secondary school
(DOCX size: 31.25 KB)
- A8 Preventing and managing school exclusions
(DOCX size: 2.61 MB)
- A10 Mid Session Transfers
(DOCX size: 32.39 KB)
- A11 Pupils Progress Records
(DOCX size: 31.75 KB)
- A15 Ionising Radiation in Schools
(DOCX size: 31.18 KB)
- A17 Senior pupils participating in Work Experience placements
(DOCX size: 41.58 KB)
- A20 School/establishment excursions and educational visits
(DOCX size: 672.82 KB)
- A22 Child Protection
(ODT size: 177.09 KB)
- A22a Child protection case file management
(DOCX size: 495.79 KB)
- A24 Access to information in educational establishments
(DOCX size: 503.26 KB)
- A25 Drug Misuse (revised)
(DOCX size: 39.3 KB)
- A26 Action required following an incident involving drug misuse
(DOCX size: 35.22 KB)
- A27 Rights of Parents regarding access to pupils
(DOCX size: 32.84 KB)
- A28 Additional support for learning (Jan 2021)
(DOC size: 2.27 MB) - A29 Involving former pupils in musical activities
(DOCX size: 30.48 KB)
- A30 Supporting those involved in violent incidents (2023)
(DOCX size: 107.47 KB)
- A31a Provision of Religious and Moral Education in non-denominational schools and Religious Education in Roman Catholic schools
(DOCX size: 47.35 KB)
- A31b Religious Education and Religious Observance
(DOCX size: 53.57 KB)
- A31c Policy guidance for schools regarding chaplains and chaplaincy teams in non denominational schools
(DOCX size: 106.57 KB)
- A32 Change of Pupils Surname
(DOCX size: 581.96 KB)
- A32 Appendix 1 Flow Chart Mother
(DOC size: 40.5 KB)
- A32 Appendix 2 Flow Chart Father
(DOC size: 45 KB)
- A32 Appendix 3 Flow Chart Process
(DOC size: 43.5 KB)
- A32 Appendix 4 App Form Under 16s
(DOC size: 80.5 KB)
- A32 Appendix 5 App Form Over 16
(DOC size: 63.5 KB)
- A32 Appendix 6 Pupil Views 12-15 yrs
(DOC size: 47 KB)
- A32 FAQ Sept 2013
(DOC size: 53.5 KB)
- A32 Guidance for Parents
(DOC size: 38 KB)
- A33 Promoting democracy in educational establishments in connection with the Scottish Independence Referendum, including advice on visits / meetings
(DOCX size: 2.96 MB)
- A34 Social Networking and Social Media Strategy
(ODT size: 33.75 KB)
- A34 Appendix 1 - Request to set up a Social Networking or Media site
(DOCX size: 38 KB)
- A35 Transfer of pupil records between educational establishments (primary and secondary schools)
(DOCX size: 485.94 KB)
- A36 Prevention and management of incidents involving offensive weapons
(DOCX size: 43.91 KB)
(DOCX size: 28.13 KB)
(DOC size: 2.27 MB)Operating Procedures: C - Resources
- C2 School Funds
(DOCX size: 35.29 KB)
- School Fund Procedure Manual
(DOC size: 179 KB)
- School Fund Proforma
(DOC size: 48 KB)
- School Fund Appendices
(XLS size: 589 KB) - C12 Financial regulations (revised April 2001)
(DOCX size: 98.62 KB)
- C13 Capacity of Primary Schools
(DOCX size: 45.29 KB)
- C14 Capacity of Secondary Schools
(DOCX size: 37.84 KB)
- C15 Inventory Guidelines (print version)
(DOCX size: 48.3 KB)
- C15 Inventory Guidelines - Letters to Heads
(DOC size: 44 KB)
- C15 Inventory Guidelines Inv1
(XLS size: 121 KB)
- C15 Inventory Guidelines Inv2
(XLS size: 121 KB)
- C15 Inventory Guidelines Inv3
(XLS size: 124.5 KB)
- C15 Inventory Guidelines Inv4
(XLS size: 123.5 KB)
- C15 Inventory Guidelines Inv11
(XLS size: 34.5 KB)
- C16 Procedures regarding Fraud Prevention
(DOCX size: 75.17 KB)
(XLS size: 589 KB)Operating Procedures: D - Exceptional events
- D1 Guidelines on Police issues affecting schools
(DOCX size: 33.25 KB)
- D2 Fire precautions
(DOCX size: 39.12 KB)
- D4 Official openings and inaugural functions
(DOCX size: 27.94 KB)
- D5 Industrial action by teachers
(DOCX size: 120.98 KB)
- D9 Contractors working in school buildings
(DOCX size: 73.01 KB)
- D10 Alteration of school hours
(DOCX size: 30.3 KB)
Operating Procedures: E - Emergencies
- E0 Emergency procedures - contact points
(DOCX size: 35.12 KB)
- E1 Emergency telephone number.doc
(DOCX size: 27.92 KB)
- E2 Early closure of schools
(DOCX size: 28.55 KB)
- E3 Early closure of schools - abnormal temp
(DOCX size: 41.18 KB)
- E4 Early closure of schools - inclement weather
(DOCX size: 34.69 KB)
- E5 Early closure of schools - prior to holiday periods
(DOCX size: 34.85 KB)
- E6 Safety in educational outdoor activities
(DOCX size: 123.95 KB)
- E7 Emergency procedures - Incident at Carstairs State Hospital
(DOCX size: 54.01 KB)
- E8 Severe weather conditions - attendance at work
(DOCX size: 36.6 KB)
- E9 Pandemic Flu - guidance for establishments
(DOCX size: 33.72 KB)
- E10 Critical incidents - emergencies
(DOC size: 415.5 KB)
- E11 Prevent strategy - keeping people safe
(DOCX size: 40.8 KB)
Operating Procedures: F - ICT
- F1 Use of Computer Systems in Education Resources
(DOC size: 202.5 KB)
- F2a School Website Guidelines
(DOC size: 752 KB)
- F2b School Website Design and Tech Guidelines
(DOC size: 336 KB)
